Free Auto Repair Invoice Template

A mechanic-style invoice with separate parts and labor lines — the format customers and insurers expect. Edit the template, note the vehicle and mileage, download the PDF.

Free foreverNo sign-upInstant PDF downloadPrivate — data stays on your device

What to include in a auto repair invoice

2026 pricing guide

Sanity-check the numbers in your invoice against typical market ranges:

Job / serviceTypical price (US, 2026)
Front brake pads & rotors (per axle)$300 – $800
Full-synthetic oil change$50 – $110
Alternator replacement$450 – $900
Diagnostic (check-engine)$90 – $150
Shop labor rate (per hour)$100 – $180
Brake fluid flush$90 – $150

2026 US ranges for common repairs on mainstream vehicles. Dealership rates run 20-40% above independent shops.

How it works

1

Edit the pre-filled template

The line items above are a realistic starting point — replace them with your job, quantities and rates.

2

Check the live preview

The invoice updates as you type, formatted the way clients expect.

3

Download the PDF

One click. Your draft also auto-saves in your browser, so you can come back and duplicate it for the next job.

Frequently asked questions

What should an auto repair invoice include?
Shop details, customer details, the vehicle's year/make/model, VIN and mileage, parts and labor as separate line items, shop supplies, tax, warranty terms, and payment due on completion. Several states require itemized parts/labor billing by law, and insurers won't reimburse without it.
Why do mechanics separate parts and labor?
Transparency and, in many states, legal requirement. It also protects the shop: if a part fails under warranty, the invoice shows exactly what was installed and what the labor charge covered.
What is a shop supplies fee?
A small line (flat fee or a capped percentage) covering consumables — rags, brake cleaner, fluids, disposal. It's standard practice; keeping it visible as its own line avoids disputes.
Should an auto repair invoice show a warranty?
Yes — 12 months / 12,000 miles on parts and labor is the independent-shop standard. Print it on every invoice; it's a selling point that costs you almost nothing.
Is this auto repair invoice template free?
Completely free — unlimited invoices, instant PDF, no account. Customer and vehicle data stay in your browser.

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