Free Contractor Invoice Template

Bill construction work the way GCs actually bill: progress payments, change orders and clear payment terms. Edit the pre-filled invoice below and download the PDF.

Free foreverNo sign-upInstant PDF downloadPrivate — data stays on your device

What to include in a contractor invoice

2026 pricing guide

Sanity-check the numbers in your invoice against typical market ranges:

Job / serviceTypical price (US, 2026)
Residential progress schedule30% / 40% / 30%
Typical retainage (commercial)5% – 10%
Net terms (residential)Net 7 – Net 14
Net terms (commercial GC)Net 30 – Net 60
Standard late finance charge1.5% / month
Change-order markup15% – 25%

Billing conventions, not prices — actual terms belong in your contract; the invoice just needs to match it.

How it works

1

Edit the pre-filled template

The line items above are a realistic starting point — replace them with your job, quantities and rates.

2

Check the live preview

The invoice updates as you type, formatted the way clients expect.

3

Download the PDF

One click. Your draft also auto-saves in your browser, so you can come back and duplicate it for the next job.

Frequently asked questions

How do contractors invoice for progress payments?
Reference the contract and milestone (“progress payment 2 of 3 — rough-in complete”), bill the agreed percentage, list approved change orders as separate numbered lines, and state the remaining balance. This template's preset lines model exactly that structure.
What payment terms should a contractor use?
Residential: Net 7–14 with a 1.5% monthly late charge. Commercial: expect Net 30–60 and retainage of 5–10% held until completion. Whatever you choose, print it on the invoice — unstated terms are unenforceable ones.
How should change orders appear on an invoice?
As their own numbered line items at the signed price — “Change order #2 — upgraded fixtures, $1,250.” Bundling them into the progress amount is the fastest way to trigger a payment dispute.
What is retainage on a construction invoice?
A percentage (usually 5–10%) the client withholds from each progress payment until the job is complete and punch-listed. Show it as a visible deduction line so both sides track the held amount.
Is this contractor invoice template free?
Yes — unlimited invoices and PDFs, no account, and your data stays in your browser.

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