Free Freelance Invoice Template

Bill like an agency, even if you're a team of one. Edit the pre-filled invoice below — milestones, hourly lines, rush fees — set your payment terms, and download the PDF.

Free foreverNo sign-upInstant PDF downloadPrivate — data stays on your device

What to include in a freelance invoice

2026 pricing guide

Sanity-check the numbers in your invoice against typical market ranges:

Job / serviceTypical price (US, 2026)
Freelance designer (per hour)$50 – $120
Freelance developer (per hour)$60 – $150
Freelance writer (per hour)$40 – $100
Typical deposit / retainer25% – 50%
Standard net termsNet 14 – Net 30
Rush-work premium+25% – +100%

2026 US market ranges. Specialists at the top of a niche bill multiples of these — the invoice format is the same either way.

How it works

1

Edit the pre-filled template

The line items above are a realistic starting point — replace them with your job, quantities and rates.

2

Check the live preview

The invoice updates as you type, formatted the way clients expect.

3

Download the PDF

One click. Your draft also auto-saves in your browser, so you can come back and duplicate it for the next job.

Frequently asked questions

What should a freelance invoice include?
Your business details, the client's, a unique invoice number, a reference to the proposal or contract, itemized lines (milestones, hours, rush fees), the total, a concrete due date with net terms, accepted payment methods, and a late-fee policy. US clients may also ask for a W-9 — that's separate from the invoice itself.
What payment terms should freelancers use?
Net 14 is a sensible default for small businesses; large companies will often impose Net 30–60 through their AP process. Whatever the term, write the actual due date on the invoice and charge a deposit up front (25–50%) so you're never fully exposed.
How do I invoice for milestone-based projects?
Bill each milestone as one line referencing the proposal (“milestone 2 of 3 — design system delivered”), with change requests and extra revision rounds as separate hourly lines. This template's presets model exactly that.
Do freelancers charge sales tax?
In most US states, pure services aren't subject to sales tax — but some states (e.g. New Mexico, Hawaii, South Dakota) do tax services, and digital goods have their own rules. Outside the US, VAT/GST usually applies. Check your jurisdiction; the tax field applies whatever rate you need.
Is this freelance invoice template free?
Yes — unlimited invoices, unlimited PDF downloads, no account. Your client data stays in your browser.

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